Crew accommodation program
Demo Air Group
Variance
Final
Amount variance
Written off
Final since 2026-10-01 — immutable
Booking
What we meant to buy · AIMS duty D-513130
€879.81
- 3 nights · 2026-08-29 → 2026-09-01
- Holiday Inn Castle Donington, EMA
- O. Vermeulen · Demo Airlines Europe
- RS-8853130
Card
What actually moved · VCC-8853130
€1,241.84
- Authorized €904.81
- 4 card events
Folio
What the hotel says happened
€1,241.84
- 8 lines totalling €1,241.84
- Variance €348.26 (39.6%)
- Incidentals
Folio lines
8 lines from EMA260829-1294| Date | Type | Description | Amount | |
|---|---|---|---|---|
| 2026-08-29 | room | Room charge | €244.39 | |
| 2026-08-29 | tax | VAT 20% | €48.88 | |
| 2026-08-30 | incidental | Breakfast | €13.77 | |
| 2026-08-30 | room | Room charge | €244.39 | |
| 2026-08-30 | tax | VAT 20% | €48.88 | |
| 2026-08-31 | room | Room charge | €244.39 | |
| 2026-08-31 | tax | VAT 20% | €48.88 | |
| 2026-09-01 | incidental | Unitemised incidentals | €348.26 |
Booking
What was asked for- 2026-08-18 06:00 Roster line published ABR838 DUB→EMA, duty ends 2026-08-29 14:11 AIMS
- 2026-08-29 02:57 Policy evaluated Routed for approval — Room grade by rank ruleset 2026.2
- 2026-08-29 02:58 Override approved Crew rest would otherwise be compromised S. Whelan (travel desk)
- 2026-08-29 03:00 Booking placed superior room, 3 nights, €909.55 · CNF-853130 automation
- 2026-08-29 14:11 Rest window opens 59.88h available, 58.16h sleep opportunity roster
- 2026-08-29 15:00 Check-in
- 2026-09-01 08:15 Check-out
Card
What moved- 2026-08-29 03:00 Card issued limit €934.55, valid 2026-08-29 to 2026-09-08 (7d grace), locked to 7011 lodging Routespring card program
- 2026-08-29 14:20 Authorized €904.81 CNF-853130
- 2026-09-01 08:05 Captured €1,241.84 CNF-853130
- 2026-09-03 03:00 Settled €1,241.84 CNF-853130
Folio
What the property says- 2026-09-01 09:30 Folio issued by the property EMA260829-1294, 8 lines, €1,241.84 stated O. Vermeulen
- 2026-09-02 07:00 Folio received 1.29d after checkout, via pms feed
Decisions
6 recorded · 2 taken by a person, 4 by a rule| When | By | Who | Decision | Reason given |
|---|---|---|---|---|
| 2026-09-01 02:10 | Rule | match-engine | opened | Stay complete; reconciliation opened |
| 2026-09-03 07:00 | Rule | folio-ingest | evidence received | Folio received from property |
| 2026-09-03 07:05 | Rule | match-engine | variance detected | amount variance — 348.26 EUR |
| 2026-09-04 10:20 | Person | P. Costa | category assigned | Categorised as incidentals |
| 2026-09-03 11:00 | Person | A. Sheshadri | resolved | Resolution: written_off |
| 2026-10-01 00:01 | Rule | close-engine | finalised | 30 days from last known checkout elapsed; entry immutable |
Outcomewritten off
Variance€348.26
CategoryIncidentals
Closed2026-10-01, immutable
Ledger entries
Fund movement for this stay| Date | Entry | Description | Amount | Balance |
|---|---|---|---|---|
| 2026-08-29 | Held | Authorization held — Holiday Inn Castle Donington | €904.81 | −€904.81 |
| 2026-09-03 | Posted | Charge posted — Holiday Inn Castle Donington | €1,241.84 | +€0.00 |