Policy · ASL Demo

Which rules fired

Ranked by frequency. Cost attaches to the commercial layer only

Advance booking window Commercial 336 · €20,573

Preferred property order Commercial 265 · €20,909

Inventory order Commercial 186 · €20,126

Covered ancillaries Commercial 122 · €3,632

Accommodation standard Regulatory 94 · 94 refused

Rate cap Commercial 73 · €4,936

Single occupancy Regulatory 50 · 50 refused

Duty entitlement Entitlement 48 · €29,173 · 48 refused

24-hour reception Regulatory 47

Room grade by rank Entitlement 38 · €4,266

Minimum rest away from base Regulatory 12 · 12 refused

Maximum transfer time Regulatory 8 · 8 refused

Every override, and who approved it

369 approvals against 751 soft breaches

When	Approver	Role	Reason	Evaluation	Second approver

Dropdowns match exactly. Ranges are inclusive. Text matches anywhere.
2026-08-17 14:58	R. Menon	travel desk	Preferred property sold out	PE-13500	Raphaele Titaud
2026-08-17 14:58	P. Costa	travel desk	Single-night stay, sourcing not economic	PE-14508	not required
2026-08-17 13:58	S. Whelan	travel desk	Rate cap exceeded, no alternative within transfer limit	PE-13983	not required
2026-08-17 13:58	P. Costa	travel desk	Operational necessity — disruption	PE-15010	not required
2026-08-17 10:28	R. Menon	travel desk	Single-night stay, sourcing not economic	PE-14003	not required
2026-08-17 01:13	R. Menon	travel desk	Rank grade requested by fleet office	PE-13411	not required
2026-08-17 01:13	P. Costa	travel desk	Preferred property sold out	PE-14727	not required
2026-08-16 22:28	P. Costa	travel desk	Rank grade requested by fleet office	PE-13226	not required
2026-08-16 22:28	R. Menon	travel desk	Operational necessity — disruption	PE-13664	not required
2026-08-16 17:38	P. Costa	travel desk	Crew rest would otherwise be compromised	PE-13079	not required
2026-08-16 15:58	P. Costa	travel desk	Crew rest would otherwise be compromised	PE-13236	not required
2026-08-16 15:58	S. Whelan	travel desk	Rank grade requested by fleet office	PE-15158	not required
2026-08-16 14:58	S. Whelan	travel desk	Rank grade requested by fleet office	PE-13283	not required
2026-08-16 14:58	P. Costa	travel desk	Single-night stay, sourcing not economic	PE-13916	not required
2026-08-16 14:58	K. Vermeulen	line manager	Rank grade requested by fleet office	PE-14469	not required
2026-08-16 13:58	P. Costa	travel desk	Operational necessity — disruption	PE-14167	not required
2026-08-16 05:38	P. Costa	travel desk	Single-night stay, sourcing not economic	PE-13346	not required
2026-08-16 05:38	R. Menon	travel desk	Late schedule change inside window	PE-13506	not required
2026-08-16 05:38	S. Whelan	travel desk	Rank grade requested by fleet office	PE-13678	not required
2026-08-16 05:38	P. Costa	travel desk	Rate cap exceeded, no alternative within transfer limit	PE-14142	not required
2026-08-16 05:38	P. Costa	travel desk	Preferred property sold out	PE-14455	not required
2026-08-16 05:38	P. Costa	travel desk	Single-night stay, sourcing not economic	PE-14764	not required
2026-08-16 01:13	R. Menon	travel desk	Rate cap exceeded, no alternative within transfer limit	PE-13127	not required
2026-08-16 01:13	R. Menon	travel desk	Rate cap exceeded, no alternative within transfer limit	PE-13862	not required
2026-08-16 01:13	P. Costa	travel desk	Late schedule change inside window	PE-14154	not required
2026-08-15 22:28	S. Whelan	travel desk	Single-night stay, sourcing not economic	PE-14499	not required
2026-08-15 15:58	P. Costa	travel desk	Late schedule change inside window	PE-13868	not required
2026-08-15 15:58	S. Whelan	travel desk	Single-night stay, sourcing not economic	PE-14081	not required
2026-08-15 14:58	M. Dupont	line manager	Rate cap exceeded, no alternative within transfer limit	PE-14178	not required
2026-08-15 14:58	R. Menon	travel desk	Rank grade requested by fleet office	PE-14336	not required
2026-08-15 05:38	S. Whelan	travel desk	Preferred property sold out	PE-13805	Raphaele Titaud
2026-08-15 05:38	S. Whelan	travel desk	Rank grade requested by fleet office	PE-14400	not required
2026-08-15 02:58	S. Whelan	travel desk	Rate cap exceeded, no alternative within transfer limit	PE-13013	not required
2026-08-15 01:13	S. Whelan	travel desk	Rank grade requested by fleet office	PE-13892	not required
2026-08-15 01:13	P. Costa	travel desk	Rank grade requested by fleet office	PE-14413	not required
2026-08-14 22:28	P. Costa	travel desk	Rate cap exceeded, no alternative within transfer limit	PE-14101	not required
2026-08-14 22:28	S. Whelan	travel desk	Rate cap exceeded, no alternative within transfer limit	PE-14604	not required
2026-08-14 15:58	S. Whelan	travel desk	Crew rest would otherwise be compromised	PE-13234	not required
2026-08-14 14:58	S. Whelan	travel desk	Operational necessity — disruption	PE-12988	not required
2026-08-14 14:58	S. Whelan	travel desk	Late schedule change inside window	PE-13248	not required
2026-08-14 14:58	M. Dupont	line manager	Crew rest would otherwise be compromised	PE-13803	not required
2026-08-14 13:58	R. Menon	travel desk	Operational necessity — disruption	PE-13873	not required
2026-08-14 13:58	P. Costa	travel desk	Late schedule change inside window	PE-14330	not required
2026-08-14 05:38	R. Menon	travel desk	Late schedule change inside window	PE-13059	not required
2026-08-14 05:38	P. Costa	travel desk	Crew rest would otherwise be compromised	PE-13530	not required
2026-08-14 02:58	P. Costa	travel desk	Preferred property sold out	PE-12874	not required
2026-08-14 01:13	P. Costa	travel desk	Operational necessity — disruption	PE-13312	not required
2026-08-14 01:13	M. Dupont	line manager	Single-night stay, sourcing not economic	PE-14896	not required
2026-08-13 22:28	P. Costa	travel desk	Late schedule change inside window	PE-13216	not required
2026-08-13 22:28	S. Whelan	travel desk	Preferred property sold out	PE-13827	not required
2026-08-13 15:58	P. Costa	travel desk	Rate cap exceeded, no alternative within transfer limit	PE-15208	not required
2026-08-13 14:58	S. Whelan	travel desk	Preferred property sold out	PE-13073	not required
2026-08-13 13:58	P. Costa	travel desk	Single-night stay, sourcing not economic	PE-12880	not required
2026-08-13 13:58	P. Costa	travel desk	Crew rest would otherwise be compromised	PE-14359	not required
2026-08-13 05:38	P. Costa	travel desk	Rate cap exceeded, no alternative within transfer limit	PE-12888	not required
2026-08-13 05:38	R. Menon	travel desk	Operational necessity — disruption	PE-14138	not required
2026-08-13 01:13	P. Costa	travel desk	Operational necessity — disruption	PE-13735	not required
2026-08-12 22:28	P. Costa	travel desk	Operational necessity — disruption	PE-14528	not required
2026-08-12 22:28	P. Costa	travel desk	Rate cap exceeded, no alternative within transfer limit	PE-14708	not required
2026-08-12 14:58	S. Whelan	travel desk	Rank grade requested by fleet office	PE-13458	not required
Total

Who is asking

By channel, and how often the request was already within policy

Automation 62% clean 1,651

Travel desk 57% clean 343

Crew app 64% clean 278

Staff portal 45% clean 137

By airline

Three entities, one ruleset, different caps

Entity	Evaluations	In policy	Cost impact
ASL Airlines Belgium	820	57.3%	€39,212
ASL Airlines France	565	62.3%	€22,783
ASL Airlines Ireland	1,024	61.8%	€41,621

The ruleset

Version 2026.2 · click any rule for its scope, expression and thresholds

Hard — refuse, no override path

Rule	Layer	Authority	What it requires	On breach	Limit	Ranks	Region	Duty
Accommodation standard CS FTL.1.235	Regulatory	EASA	Quiet, comfortable and separate room with control of light and temperature, access to food and drink.	Refuse	quiet, private, controlled	CPT FO CC ENG	EU	All duties
Minimum rest away from base ORO.FTL.235(b)	Regulatory	EASA	Rest away from home base at least as long as the preceding duty period, or 12 hours, whichever is greater.	Refuse	max(duty, 12h)	CPT FO CC ENG	EU	overnight irops positioning
Weekly duty-free period 14 CFR 117.25(b)	Regulatory	FAA	30 consecutive hours free from all duty within any 168 consecutive hours.	Refuse	30h in 168h	CPT FO	US	All duties
Minimum rest, US operations 14 CFR 117.25(e)	Regulatory	FAA	10 consecutive hours rest with at least 8 uninterrupted hours of sleep opportunity, free of all duty.	Refuse	10h rest / 8h sleep opportunity	CPT FO CC ENG	US	overnight irops
Suitable accommodation 14 CFR 117.3	Regulatory	FAA	Temperature-controlled facility with sound mitigation and the ability to control light, providing a bed or bunk for sleeping.	Refuse	temperature, sound, light, bed	CPT FO CC ENG	US	All duties
Single occupancy ASL OM-A 7.4	Regulatory	ASL	Crew are never allocated a shared room, on any station, under any circumstance.	Refuse	1 crew per room	CPT FO CC ENG	All	All duties
Maximum transfer time ASL OM-A 7.6	Regulatory	ASL	Airport to accommodation must not exceed the station limit; transfer time counts against the rest window both ways.	Refuse	45 minutes (60 at long-haul stations)	CPT FO CC ENG	All	All duties
24-hour reception ASL OM-A 7.5	Regulatory	ASL	Properties taking arrivals between 23:00 and 06:00 must have staffed reception.	Route	staffed 24h	CPT FO CC ENG	All	All duties
Duty entitlement ASL OM-A 7.1	Entitlement	ASL	A room is provided only where the roster shows an overnight duty, positioning, standby or training assignment.	Refuse	roster-derived	All ranks	All	overnight positioning standby training irops
Room grade by rank ASL OM-A 7.2	Entitlement	ASL	Room grade follows rank where the entity differentiates. Captains may hold an executive grade at long-haul stations; requests above grade require approval.	Route	rank-based	CPT FO	All	overnight

Soft — route or warn

Rule	Layer	Authority	What it requires	On breach	Limit	Ranks	Region	Duty
Rate cap	Commercial	ASL	Nightly rate must not exceed the station cap, adjusted seasonally.	Route	station cap	All ranks	All	All duties
Preferred property order	Commercial	Routespring	Book the first available property in the base's preferred order before any alternative.	Route	preferred order	All ranks	All	All duties
Covered ancillaries	Commercial	ASL	Breakfast and wifi are covered; minibar, room service and laundry are the traveler's own cost.	Warn	breakfast, wifi	All ranks	All	All duties
Inventory order	Commercial	Routespring	Contracted inventory before bed bank, bed bank before GDS or last-room-available.	Warn	contract > bedbank > GDS	All ranks	All	All duties
Advance booking window	Commercial	ASL	Scheduled overnights are booked at least 48 hours ahead where the roster allows.	Warn	48 hours	All ranks	All	overnight positioning training