Policy · ASL Demo

Which rules fired

Ranked by frequency. Cost attaches to the commercial layer only

Advance booking window Commercial 336 · €20,573

Preferred property order Commercial 265 · €20,909

Inventory order Commercial 186 · €20,126

Covered ancillaries Commercial 122 · €3,632

Accommodation standard Regulatory 94 · 94 refused

Rate cap Commercial 73 · €4,936

Single occupancy Regulatory 50 · 50 refused

Duty entitlement Entitlement 48 · €29,173 · 48 refused

24-hour reception Regulatory 47

Room grade by rank Entitlement 38 · €4,266

Minimum rest away from base Regulatory 12 · 12 refused

Maximum transfer time Regulatory 8 · 8 refused

Every override, and who approved it

369 approvals against 751 soft breaches

When	Approver	Role	Reason	Evaluation	Second approver

Dropdowns match exactly. Ranges are inclusive. Text matches anywhere.
2026-08-31 01:58	P. Costa	travel desk	Rate cap exceeded, no alternative within transfer limit	PE-13681	not required
2026-08-30 15:58	S. Whelan	travel desk	Crew rest would otherwise be compromised	PE-13750	not required
2026-08-30 15:58	R. Menon	travel desk	Operational necessity — disruption	PE-15204	not required
2026-08-30 10:28	P. Costa	travel desk	Preferred property sold out	PE-13163	not required
2026-08-30 02:58	R. Menon	travel desk	Single-night stay, sourcing not economic	PE-13907	not required
2026-08-29 14:58	P. Costa	travel desk	Rank grade requested by fleet office	PE-13867	not required
2026-08-29 05:38	S. Whelan	travel desk	Crew rest would otherwise be compromised	PE-13549	not required
2026-08-28 20:58	R. Menon	travel desk	Preferred property sold out	PE-13320	not required
2026-08-28 20:58	S. Whelan	travel desk	Crew rest would otherwise be compromised	PE-15152	not required
2026-08-28 02:58	S. Whelan	travel desk	Rate cap exceeded, no alternative within transfer limit	PE-13210	not required
2026-08-27 22:28	S. Whelan	travel desk	Rate cap exceeded, no alternative within transfer limit	PE-12940	not required
2026-08-27 17:38	P. Costa	travel desk	Crew rest would otherwise be compromised	PE-12875	not required
2026-08-27 15:58	S. Whelan	travel desk	Late schedule change inside window	PE-13299	not required
2026-08-27 14:58	P. Costa	travel desk	Rank grade requested by fleet office	PE-13376	not required
2026-08-27 13:58	P. Costa	travel desk	Late schedule change inside window	PE-15004	not required
2026-08-27 05:38	P. Costa	travel desk	Single-night stay, sourcing not economic	PE-14548	Raphaele Titaud
2026-08-27 03:58	R. Menon	travel desk	Crew rest would otherwise be compromised	PE-14984	not required
2026-08-26 17:38	P. Costa	travel desk	Rank grade requested by fleet office	PE-13948	not required
2026-08-26 15:58	S. Whelan	travel desk	Operational necessity — disruption	PE-14500	not required
2026-08-26 14:58	P. Costa	travel desk	Late schedule change inside window	PE-13944	not required
2026-08-26 13:58	S. Whelan	travel desk	Rank grade requested by fleet office	PE-13574	not required
2026-08-26 13:58	S. Whelan	travel desk	Operational necessity — disruption	PE-14999	not required
2026-08-26 13:13	M. Dupont	line manager	Single-night stay, sourcing not economic	PE-14817	not required
2026-08-26 05:38	M. Dupont	line manager	Late schedule change inside window	PE-13613	not required
2026-08-26 05:38	R. Menon	travel desk	Rate cap exceeded, no alternative within transfer limit	PE-14689	not required
2026-08-26 03:58	R. Menon	travel desk	Rate cap exceeded, no alternative within transfer limit	PE-14840	not required
2026-08-26 01:13	S. Whelan	travel desk	Late schedule change inside window	PE-13540	not required
2026-08-26 01:13	R. Menon	travel desk	Single-night stay, sourcing not economic	PE-14925	not required
2026-08-25 22:28	S. Whelan	travel desk	Rate cap exceeded, no alternative within transfer limit	PE-12891	not required
2026-08-25 17:38	P. Costa	travel desk	Late schedule change inside window	PE-14726	not required
2026-08-25 15:58	P. Costa	travel desk	Preferred property sold out	PE-15073	not required
2026-08-25 14:58	S. Whelan	travel desk	Operational necessity — disruption	PE-12857	not required
2026-08-25 14:58	M. Dupont	line manager	Rank grade requested by fleet office	PE-14987	not required
2026-08-25 13:58	R. Menon	travel desk	Rate cap exceeded, no alternative within transfer limit	PE-14160	not required
2026-08-25 01:13	P. Costa	travel desk	Rate cap exceeded, no alternative within transfer limit	PE-15126	not required
2026-08-24 22:28	S. Whelan	travel desk	Crew rest would otherwise be compromised	PE-12872	not required
2026-08-24 20:58	P. Costa	travel desk	Late schedule change inside window	PE-14536	not required
2026-08-24 17:38	P. Costa	travel desk	Rank grade requested by fleet office	PE-14915	not required
2026-08-24 15:58	S. Whelan	travel desk	Rank grade requested by fleet office	PE-12964	not required
2026-08-24 15:58	S. Whelan	travel desk	Preferred property sold out	PE-14916	not required
2026-08-24 14:28	P. Costa	travel desk	Operational necessity — disruption	PE-12994	not required
2026-08-24 13:58	R. Menon	travel desk	Late schedule change inside window	PE-13017	not required
2026-08-24 10:28	P. Costa	travel desk	Rate cap exceeded, no alternative within transfer limit	PE-13124	not required
2026-08-24 05:38	R. Menon	travel desk	Rank grade requested by fleet office	PE-12968	not required
2026-08-24 01:13	P. Costa	travel desk	Rank grade requested by fleet office	PE-13405	not required
2026-08-24 01:13	R. Menon	travel desk	Late schedule change inside window	PE-14713	not required
2026-08-23 22:28	R. Menon	travel desk	Operational necessity — disruption	PE-14139	not required
2026-08-23 17:38	P. Costa	travel desk	Single-night stay, sourcing not economic	PE-15210	not required
2026-08-23 15:58	R. Menon	travel desk	Rank grade requested by fleet office	PE-13176	not required
2026-08-23 15:58	P. Costa	travel desk	Operational necessity — disruption	PE-13785	not required
2026-08-23 15:58	R. Menon	travel desk	Late schedule change inside window	PE-14286	not required
2026-08-23 14:58	K. Vermeulen	line manager	Late schedule change inside window	PE-13656	not required
2026-08-23 03:58	S. Whelan	travel desk	Operational necessity — disruption	PE-14226	not required
2026-08-23 02:58	P. Costa	travel desk	Rank grade requested by fleet office	PE-13782	not required
2026-08-23 01:58	S. Whelan	travel desk	Crew rest would otherwise be compromised	PE-14214	not required
2026-08-23 01:13	P. Costa	travel desk	Preferred property sold out	PE-15094	not required
2026-08-22 15:58	P. Costa	travel desk	Crew rest would otherwise be compromised	PE-15024	not required
2026-08-22 14:58	R. Menon	travel desk	Single-night stay, sourcing not economic	PE-14601	not required
2026-08-22 13:58	S. Whelan	travel desk	Operational necessity — disruption	PE-13488	not required
2026-08-22 02:58	P. Costa	travel desk	Rate cap exceeded, no alternative within transfer limit	PE-14044	Raphaele Titaud
Total

Who is asking

By channel, and how often the request was already within policy

Automation 62% clean 1,651

Travel desk 57% clean 343

Crew app 64% clean 278

Staff portal 45% clean 137

By airline

Three entities, one ruleset, different caps

Entity	Evaluations	In policy	Cost impact
ASL Airlines Belgium	820	57.3%	€39,212
ASL Airlines France	565	62.3%	€22,783
ASL Airlines Ireland	1,024	61.8%	€41,621

The ruleset

Version 2026.2 · click any rule for its scope, expression and thresholds

Hard — refuse, no override path

Rule	Layer	Authority	What it requires	On breach	Limit	Ranks	Region	Duty
Accommodation standard CS FTL.1.235	Regulatory	EASA	Quiet, comfortable and separate room with control of light and temperature, access to food and drink.	Refuse	quiet, private, controlled	CPT FO CC ENG	EU	All duties
Minimum rest away from base ORO.FTL.235(b)	Regulatory	EASA	Rest away from home base at least as long as the preceding duty period, or 12 hours, whichever is greater.	Refuse	max(duty, 12h)	CPT FO CC ENG	EU	overnight irops positioning
Weekly duty-free period 14 CFR 117.25(b)	Regulatory	FAA	30 consecutive hours free from all duty within any 168 consecutive hours.	Refuse	30h in 168h	CPT FO	US	All duties
Minimum rest, US operations 14 CFR 117.25(e)	Regulatory	FAA	10 consecutive hours rest with at least 8 uninterrupted hours of sleep opportunity, free of all duty.	Refuse	10h rest / 8h sleep opportunity	CPT FO CC ENG	US	overnight irops
Suitable accommodation 14 CFR 117.3	Regulatory	FAA	Temperature-controlled facility with sound mitigation and the ability to control light, providing a bed or bunk for sleeping.	Refuse	temperature, sound, light, bed	CPT FO CC ENG	US	All duties
Single occupancy ASL OM-A 7.4	Regulatory	ASL	Crew are never allocated a shared room, on any station, under any circumstance.	Refuse	1 crew per room	CPT FO CC ENG	All	All duties
Maximum transfer time ASL OM-A 7.6	Regulatory	ASL	Airport to accommodation must not exceed the station limit; transfer time counts against the rest window both ways.	Refuse	45 minutes (60 at long-haul stations)	CPT FO CC ENG	All	All duties
24-hour reception ASL OM-A 7.5	Regulatory	ASL	Properties taking arrivals between 23:00 and 06:00 must have staffed reception.	Route	staffed 24h	CPT FO CC ENG	All	All duties
Duty entitlement ASL OM-A 7.1	Entitlement	ASL	A room is provided only where the roster shows an overnight duty, positioning, standby or training assignment.	Refuse	roster-derived	All ranks	All	overnight positioning standby training irops
Room grade by rank ASL OM-A 7.2	Entitlement	ASL	Room grade follows rank where the entity differentiates. Captains may hold an executive grade at long-haul stations; requests above grade require approval.	Route	rank-based	CPT FO	All	overnight

Soft — route or warn

Rule	Layer	Authority	What it requires	On breach	Limit	Ranks	Region	Duty
Rate cap	Commercial	ASL	Nightly rate must not exceed the station cap, adjusted seasonally.	Route	station cap	All ranks	All	All duties
Preferred property order	Commercial	Routespring	Book the first available property in the base's preferred order before any alternative.	Route	preferred order	All ranks	All	All duties
Covered ancillaries	Commercial	ASL	Breakfast and wifi are covered; minibar, room service and laundry are the traveler's own cost.	Warn	breakfast, wifi	All ranks	All	All duties
Inventory order	Commercial	Routespring	Contracted inventory before bed bank, bed bank before GDS or last-room-available.	Warn	contract > bedbank > GDS	All ranks	All	All duties
Advance booking window	Commercial	ASL	Scheduled overnights are booked at least 48 hours ahead where the roster allows.	Warn	48 hours	All ranks	All	overnight positioning training